2023 County Elections Academy

April 2 - 4, 2023

In person only
Sheraton Austin Georgetown Hotel & Conference Center
1101 Woodlawn Ave.
Georgetown, TX 78628
(737) 444-2700

For more information contact, Deanna Auert or Megan West at (800) 456‑5974.

Sheraton Austin Georgetown Hotel & Conference Center
1101 Woodlawn Ave.
Georgetown, TX 78628
(737) 444-2700

The County Elections Academy will provide education and resources for county officials and personnel responsible for holding efficient and secure elections. The conference will provide information about the biggest election-related issues facing county election officials. The conference will feature roundtable discussions by county size to meet your election needs.

The new academy will not just provide practical support for election officials, said TAC Executive Director Susan M. Redford. "Elections are a core function of county government," she said, "and this academy is another opportunity for the Association to unite counties to achieve better solutions."

Registration Fees

Registration Type Early Bird After March 3
County Official or Employee $230 $280

NOTE: Attendance is limited to county officials and staff.

Please make checks payable to the Texas Association of Counties.

Special Services
To ensure that our conference is ADA-accessible to all, please contact Deanna Auert or Megan West at (800) 456‑5974 if you need assistance.

Sheraton Austin Georgetown Hotel & Conference Center
1101 Woodlawn Ave.
Georgetown, TX 78628
(737) 444-2700

The Sheraton Austin Georgetown Hotel & Conference Center is the host hotel. Conference registration is required to reserve a hotel room in the conference block. The hotel will not accept any call-in reservations. Once online registration is completed, a confirmation email including a hotel room reservation link will be sent to the email address on the registration form. The group rate is $179 single/double, plus applicable taxes. Please reserve your hotel room before the group rate cutoff of March 13, after which availability and rates are no longer guaranteed.

Hotel Cancellation
If you must cancel a room reservation, please notify Deanna Auert. In the event of a waitlist, this gives others the opportunity to stay at the host hotel.

Check-in: 3 p.m.
Checkout: noon

Parking:
Complimentary self-parking.

Monday, April 3
5-6:30 p.m. Welcome Reception
Here’s a great opportunity to network with fellow attendees over beverages and hors d'oeuvres.
Sunday, April 2
3-5 p.m. Registration and Information Desk Hours
Monday, April 3
7 a.m.-5 p.m. Registration and Information Desk Hours
7:30-8:30 a.m. Continental Breakfast
8:30 a.m. Welcome and Introductions
8:35-10:35 a.m. Budgeting for Elections
In order to plan for your election budget, it is vital to fully
understand what you are preparing for. This session will
cover preparing election administration budgets. We will
also get a firsthand look at what commissioners court
members and auditors are looking for in election budgets.
Here tips and best practices from their point of view.
10:35-10:55 a.m. Break
10:55 a.m.-noon Voter Precinct Compliance
Get an in-depth understanding of various precinct types in counties and requirements for each.
Noon-1 p.m. Lunch (provided)
1-2 p.m. Polling Places and Staffing
Now that the precincts have been determined, review the requirements for polling places. We will discuss polling place setup, parking, signage, postings,
emergency/temp accommodations, and other related topics. Additionally, we will also discuss staffing requirements for each polling place and hear some lessons learned.
2-3 p.m. Record Retention
This session will provide an overview of the records retention schedules that apply to elections and discuss records management policies and practices. Topics will include identification, classification, preservation and available resources and guidance.
3-3:20 p.m. Break
3:20-4 p.m. Voter Registration
We will discuss the process of the voter registration process, list maintenance, removing people, death/cancellation and confidential voters.
4-5 p.m. Dealing with the Media and Social Media Best Practices
In this session we will discuss the relationship between county election officials and local media. We will also learn methods to network and connect with organizations and constituents through social media.
5-6:30 p.m. Welcome Reception
Here's a great opportunity to relax and network with fellow attendees over beverages and hors d'oeuvres.
Tuesday, April 4
7-8 a.m. Continental Breakfast | Kalahari Salon Foyer
7:30 a.m.-1:30 p.m. Registration and Information Desk Hours
8-8:50 a.m. When are Limited Ballots, Provisional Ballots and Presidential Ballots Used?
Get a better understanding of ballot procedures and who can use one.
8:50-9:40 a.m. Voting System Testing Best Practices
This presentation will cover voting system testing and emphasize what steps you can take to prepare for election day.
9:40-10 a.m. Break
10-10:50 a.m. Preparing and Conducting Voting by Mail
10:50-11:40 a.m. Deputy Voter Registrar Training
11:40 a.m.-1:30 p.m. General May Election Panel Discussion and Lunch (provided)
Here's a great opportunity to discuss with your peers timely topics for the May general election. Take advantage of this guided discussion to learn what other counties are doing and share your ideas.

*Agenda subject to change

The V.G. Young Institute of County Government, a part of the Texas A&M AgriLife Extension Service, is the education co-sponsor of the 2023 County Elections Academy.

There are no prerequisites to attend this program.

Continuing Education Type Virtual Hours In-Person Hours
Attorneys (MCLE) Pending Pending
CPA/Auditors Pending Pending
Commissioners
(*Please note that authorization of online attendance must be approved by commissioners court order. Online attendance cannot be used for the mandatory education hours by a new commissioner in the first year of service.)
Pending Pending
County and District Clerks Pending Pending
County Judges Pending Pending
Justices of the Peace Pending Pending
PHRs and SPHRs
Reviewed on individual basis; self-report to HRCI
Pending Pending
Purchasing Agents
Self-report to Texas State Board of Public Accountancy
Pending Pending
Sheriffs and Constables (TCOLE) Pending Pending
Tax Assessor-Collectors Pending Pending
Treasurers Pending Pending

All cancellation and refund requests must be received in writing (fax or email acceptable). Refunds requested before March 24 are subject to a $10 processing fee. Refunds after March 24 will be subject to an administrative fee equal to one-half of the registration fee. No refund requests will be honored after April 7. Please email Nino Miranda at ninom@county.org or fax (512) 477‑1324 to cancel your conference registration.

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