94th Annual West Texas County Judges and Commissioners Association

April 25 - 28, 2023

Lubbock Memorial Civic Center
1501 Mac Davis Ln
Lubbock, TX 79401

For more information, contact Michele Ewerz or Jackie Boone at (800) 456-5974.

Overview

Our 2023 conference will provide valuable information on specialized districts, subdivision regulations, tax abatement issues, legislative updates and other timely topics that affect your daily operations as an elected official. This event also offers a great opportunity for you to get together with fellow judges and commissioners from West Texas and across the state.

The conference agenda was crafted to include the latest information on hot topics in county government as well as advanced curriculum sessions. But not all of the learning will take place in the classroom. You may also choose to network with other officials during the golf, domino, 42 and cornhole tournaments on Thursday afternoon. Other opportunities include the Welcome Reception and the Host Court Night on Tuesday, the Dinner and Dance on Wednesday and the Installation Luncheon on Thursday.

Traditions

Interested in serving on the WTCJCA board — Contact Cindy Irwin, Hutchinson County Judge, judgeirwin@hutchinsoncnty.com.

Annual scholarship program — Contact Mike DeLoach, Lamb County Judge, jmdeloach@co.lamb.tx.us.

Nominations for awards — Contact Kirk Frye, Parmer County Commissioner, kirkf@wtrt.net.

Interested in serving on a committee — Be sure to check the box when you register online.

Spouse Activities/registration

The spouse registration fee is $50. Activities for spouses will be arranged for Wednesday.

More details, when final, will be available at www.county.org/calendar.

Association Officers

Hon. Kirk Frye, President
Parmer County Commissioner

Hon. Cindy Irwin, First Vice President
Hutchinson County Judge

Hon. Roger Morris, Second Vice President
Oldham County Commissioner

Hon. Glen Whitley, Past President
Tarrant County Judge

Association Directors

Hon. Mike DeLoach
Lamb County Judge

Hon. Reggie Loeffler
Mason County Commissioner

Hon. J.D. Clark
Wise County Judge

Please remember to bring a door prize.

The host hotels are the Cotton Court Hotel and the Overton Hotel and Conference Center. Please request the "West Texas County Judges and Commissioners Association" room block when reserving your sleeping room. The deadline to reserve rooms at the special rate is March 31, so make your reservations early. All reservation requests received after this date will be accepted on a space-available basis and at the prevailing hotel rates. Guests will need to guarantee reservations with a credit card. Reservations canceled within 48 hours of expected arrival will be billed to the credit card that was used to guarantee the reservation.

Cotton Court Hotel
1610 Broadway St.
Lubbock, TX 79401
(210) 220-3054

Room rate: $139 per night ($179 Deluxe king/double)
Group Code: WTCJACA374

Overton Hotel & Conference Center
2322 Mac Davis Ln.
Lubbock, TX 79401
(806) 776-7000

Room rate: $98 per night (government per diem)

If you need to cancel your room or be added to the waitlist, please contact Jackie Boone at jackieb@county.org or (800) 456‑5974.

If special accommodations are needed, please contact Michele Ewerz at (800) 456‑5974 or by email at michelee@county.org.

Tuesday, April 25
2-4:30 p.m. Welcome Reception
​6-9 p.m. Host Court Night
Wednesday, April 26
9 a.m.-3:30 pm Spouse Event
Noon Past Presidents' Luncheon (by invitation only)
6:30 p.m. Dinner and Dance
Live music by Jake Hooker & the Outsiders
Sponsored by Warren CAT
Thursday, April 27
7 a.m. Inspirational Breakfast 
11:30 a.m. Installation Luncheon
1:30 p.m. Cornhole Tournament
1:30 p.m. Golf Tournament
1:30 p.m. Domino and 42 Tournaments
9 p.m. President's Farewell Jam Session
Tuesday, April 25
8 a.m. Exhibitors Set Up
8 a.m.-4:30 p.m. Registration and Information Desk Open
Early Bird Session
8:30-9:30 a.m. Calendars: Budgeting, Property Tax and Grievance
9:30-10:30 a.m. Calculating Tax Rates and What They Mean
10:30-10:45 a.m. Break
10:45-11:45 a.m. Advertisements and Public Notices
11:45 a.m.-12:45 p.m. Provided Lunch for Early Bird Session
12:45-1:45 p.m. Procedures to Adopt Budget and Tax Rate
 
2 p.m.

Nominations Committee

Resolutions Committee

Conference City Committee

Scholarship Committee

2-4:30 p.m. Welcome Reception
4:30 p.m. Board Meeting
6-10 p.m. Host Court Night
Wednesday, April 26
7:30 a.m. Breakfast in the Exhibit Hall
7:30 a.m.-4 p.m. Exhibit Hall Open
7:30 a.m.-5 p.m. Registration and Information Desk Open
Opening General Session
8-8:30 a.m.
Opening Ceremonies
8:30-9:20 a.m. Keynote Session
9 a.m.-3:30 p.m. Spouse Event 
9:20-10:20 a.m. Refreshment Break in the Exhibit Hall
10:20-11:10 a.m. 4.017 Communications: Broadband
11:10 a.m.-noon 4.013 Risk Management: Active Shooter
Noon Far West Texas County Judges and Commissioners Association Business Meeting
Noon Lunch With Exhibitors
Noon Past Presidents' Luncheon (by invitation only)
Judicial Training for County Judges
The judicial education session is partially funded by a Judicial & Court Personnel Training Fund grant administered by the Texas Court of Criminal Appeals and a Texas Traffic Safety Program grant administered by the Texas Department of Transportation.
1-2 p.m. Session
2-3 p.m. Session
3-3:30 p.m. Refreshment Break
3:30-4:30 p.m. Session
4:30-5:30 p.m. Session
5:30 p.m. Adjourn
Commissioners Court Training
1-1:50 p.m. 3.016 County Roads
1:50-2:40 p.m. 3.002 Commissions and Committees: County Jails
2:40-3:35 p.m. Refreshment Break in the Exhibit Hall
3:35-4:25 p.m. TxLTAP Overview
4:25-5:15 p.m. 3.006 Personnel Policies: HR Law
5:15 p.m. Adjourn
6:30 p.m. Dinner and Dance
Thursday, April 27
7 a.m. Inspirational Breakfast
7:30 a.m. Coffee in the Exhibit Hall
7:30-10:30 a.m. Exhibit Hall Open
7:30 a.m.-1 p.m. Registration and Information Desk Open
Concurrent Workshops
Choose one session from each time slot. Attendees will receive one continuing education hour for each complete session attended.
8-8:50 a.m.

3.019 Subdivision Regulations

3.014 Specialized Districts

8:50-9:50 a.m. Refreshment Break in the Exhibit Hall
9:50-10:40 a.m.

4.002 Cybersecurity

4.025 Tax Abatement Issues: Renewable Energy Projects

 
10:45 a.m. Association Business Meeting
11:30 a.m. Installation Luncheon
Phase II Commissioners Court Advanced Curriculum Sessions
1:30-2:20 p.m. 2.007 County Sheriff
2:20-2:40 p.m. Refreshment Break
2:40-3:30 p.m. 2.017 County Court at Law Judge
Leisure Activities
3:30 p.m. Adjourn
1:30 p.m.

Golf Tournament

Cornhole Tournament

Domino Tournament

42 Tournament

9-11 p.m. President's Farewell Jam Session
Friday, April 28
8 a.m. Coffee Break
8-11 a.m. Registration and Information Desk Open
Closing General Session
8:30-9:20 a.m. Fire and EMS Relations With County Commissioners Court
9:20-10:10 a.m. 3.003 Lawmaking: Federal Issues Affecting Counties
10:10-11 a.m. 3.013 Working With the Legislature: Legislative Panel
11 a.m. Adjourn
11:30 a.m. Board Meeting

Education Sponsor
Special thanks to the V.G. Young Institute of County Government, a part of the Texas A&M AgriLife Extension Service, for serving as the education program co-sponsor for this conference.

Commissioners Hours
An application is pending approval for 14 continuing education hours for commissioners. Four additional hours will be offered on Tuesday, April 25, during the early bird session.

Judges Hours
The judicial education session on Wednesday afternoon is approved for four hours of continuing education for county judges.

Commissioners Court Advanced Curriculum
This program includes 11 hours of credit toward CCAC Certification.
 

Continuing Education Type Hours
Commissioners Pending
Judges 4 hours

Vendor Information

For information on vendor registration, please go to the County Progress website or contact Jimi Copeland or Becky Frost.

Sponsors Information

For information on sponsorship opportunities, please contact Parmer County Commissioner Kirk Frye by calling (806) 265‑7514.

Conference cancellations and all refund requests must be received in writing (fax or email acceptable) by 5 p.m. on March 31 (less an administrative fee of $30). Substitutions accepted. No refunds will be made after March 31.

Please email cancellations to Jackie Boone at jackieb@county.org or fax them to (512) 477‑1324.

Back to top